| Web document management solutions can connect | | | | company participates in a significant amount of training |
| business for the better. Processes--and not just | | | | activities. Look for a web document management |
| paper-based ones--can be 10 times simpler, 10 times | | | | solution that will automatically launch training tasks (to |
| smoother and 10 times less frustrating with a | | | | your email client) when specific documents are |
| satisfactory web document management solution. | | | | modified. |
| Check out 10 reasons why your business is extremely | | | | #5: It Reduces Bottlenecks |
| likely to benefit from a WDM solution. | | | | This benefit has already been addressed in part but it |
| #10: Wed Document Management is Faster | | | | really can't be reiterated too much. Paper-based |
| Speed, when accurate, is directly proportional to | | | | processes result in bottlenecks: collaboration |
| productivity in many corporate environments and web | | | | bottlenecks, revision bottlenecks, routing bottlenecks, |
| document management doesn't just speed things up | | | | version-control bottlenecks, tracking bottlenecks, |
| for administrative assistants. For all types of | | | | auditing bottlenecks, reporting bottlenecks, training |
| departments from H.R. to operations or from | | | | bottlenecks, etc. It's easy to see and to clearly envision |
| engineering to quality, WDM speeds document | | | | that a solid web document management solution--in |
| creation, revision, transfer, archival and | | | | conjunction with a learning management solution--can |
| document-based reporting tasks. | | | | easily save MOUNTAINS of time by clearing sound |
| #9: It's Connected | | | | pathways where multiple bottlenecks once existed. |
| One of the boons of web document management is | | | | #4: It Streamlines Audit Processes |
| its ability to connect all departments together in one | | | | One of the most important aspects of a web |
| united virtual unit. Now colleagues can collaborate, | | | | document management solution is that it makes both |
| revise, and view document related information in a | | | | internal and 3rd-party audits manageable in a very |
| virtual workspace that allows everybody (i.e., | | | | small fraction of the time it would take to audit a |
| everybody who's been approved) to know the whos, | | | | paper-based system. |
| where, whats and whys of document control. | | | | #3: It Streamlines Reporting |
| #8: It's Web-Based | | | | Some WDM solutions will do more than streamline the |
| Okay. Okay. So it's obvious that a WDM solution is | | | | control and management of your documentation. They |
| obviously going to be web-based, but some business | | | | will also streamline the control and management of |
| establishments surprisingly opt for a non-web version | | | | your document related reports. Search for a solution |
| of the system and it's a big mistake! Who wouldn't | | | | that offers both pre-configured and customizable |
| want to be able to access information from virtually | | | | report options. |
| any location in the world? | | | | #2: It is Centralized |
| #7: It Contributes to Compliance | | | | The concept of documentation centralization is another |
| If you're a member of the medical profession, an | | | | obvious benefit of a good web document |
| attorney, a real estate agent, a quality manager or a | | | | management solution, but let's not forget that |
| regulatory representative you know the importance of | | | | centralized web document management means |
| keeping documents current with industry-specific | | | | documentation that is easy to search, easy to find and |
| regulations. Regulations often make it necessary to | | | | easy to control. |
| revise documentation on a regular basis. This often | | | | #1: It Contributes to Business Processes |
| means that documentation (e.g., SOPs, quality manuals, | | | | Web document management doesn't stop at |
| etc.) have to be revised and subsequently organized | | | | compliance requirements. It's job first and foremost is |
| for training purposes. | | | | to improve your business processes and contribute to |
| #6: WDM Connects to Learning Management | | | | your bottom line. Many companies can reach the |
| Solutions | | | | anticipated surfeit level (i.e., ROI) and subsequent |
| Well. I'll be the first to admit that it isn't every web | | | | returns in as short a time as six months to a year. |
| document management system that connects to a | | | | What is your company's plan for ROI producing |
| learning management solution but some do and they | | | | technology this year? |
| are certainly worth investigating especially if your | | | | |